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Real-World Stock Differences

Handling Real-World Stock Differences

In real shared spaces, stock levels are rarely perfect.

People may forget to book a drink, make a mistake, or in rare cases items may go missing or break. Since Tapper cannot physically prevent someone from taking a product, the goal is not strict enforcement, but transparent tracking.

Why Stock Differences Happen

Common reasons include:

  • A consumer forgot to book a purchase
  • Counting errors during restocking
  • Broken bottles or damaged items
  • Products taken without booking (intentional or not)

These situations are normal in shared environments. What matters is having a clean way to record and understand them.

Using Inventory Count to Correct Stock

If you perform a physical inventory count and notice that the stock in the app does not match reality, you should use the Update Stock function.

With this function, you can:

  • Set the stock to the actual number of items you have
  • Let the app automatically calculate how many items were added or removed

This keeps your inventory accurate without manual calculations.

For physical stock checks, use Orders → Inventory Count as your default workflow.

Why this is better than manual per-product updates:

  • You can count multiple products in one flow
  • All differences are grouped as one clear Inventory Count action in the order ledger
  • You can open a detail view for all changed products
  • You can revert the whole inventory count in one step if needed

Manual stock updates still work and are useful for quick one-off corrections, but for real inventory checks, Inventory Count is cleaner and easier to review.

Normal Operations vs. Corrections

In day-to-day operations:

  • Stock is automatically reduced when consumers book products
  • Stock is automatically increased when you add new products through the Orders function

Manual stock updates should mainly be used for quick single-product corrections, not regular restocking or full stock checks.

When you set stock to a specific number, the app:

  • Calculates the difference
  • Records whether items were added or removed

Adding Context With Descriptions

When using Inventory Count or a manual stock update, add a description to explain why the adjustment was made.

Examples:

  • Inventory count
  • Broken bottles
  • Missing items
  • Theft
  • Counting correction

If you know the reason, adding it here makes future reviews much clearer.

Reviewing Stock Adjustments

Stock corrections are recorded in the Order Ledger:

  • Inventory Count entries for grouped count sessions
  • Stock update entries for manual one-off corrections

This allows you to:

  • See when stock corrections were made
  • Understand how often items go missing
  • Identify patterns over time

Over time, this gives you valuable insight into what is happening in your shared space, even when things don’t go perfectly.

The Goal: Transparency, Not Perfection

Tapper is designed for real life.
Tracking losses is better than ignoring them.

Even when items go missing, having them recorded keeps your inventory, bookkeeping, and decisions grounded in reality.