Bookkeeping

The Bookkeeping section gives you a clear financial overview of your team’s shared drinks and food system.

This section is read-only. You cannot edit or change any values here.
All numbers are calculated automatically based on kiosk usage, orders, top-ups, and miscellaneous transactions.

The purpose of this section is transparency and control—not data entry.

What You See in Bookkeeping

Income from Kiosk Sales

Shows the total income generated from products booked through the kiosk.
This reflects what consumers have spent on drinks and food.

Expenses from Orders

Shows the total amount spent on product orders.
This includes all inventory purchases recorded in the Orders section.

Total Income (Top-Ups + MISC Sales)

Shows all money that came into the team account, including:

Consumer top-ups
MISC sales (for example deposit returns)

This represents actual incoming cash or transfers.

Total Expenses (Orders + MISC Purchases)

Shows all outgoing money, including:

Product orders
MISC expenses not tied to products

This represents what the team has spent overall.

Profit

Shows the difference between:

Income from kiosk sales and MISC sales
Expenses from orders and MISC purchases

This helps you understand whether your system is currently running at a surplus or deficit.

Account Balance (All Consumers)

Shows the combined balance of all consumers.
This reflects how much money consumers have available or owe in total.

Team Account Balance

Shows the expected real-world balance of your team account (cash box or bank account), based on:

Approved top-ups
MISC income
Expenses

This value helps you reconcile the app with your actual money.

Value of Stocked Products (Sell Price)

Shows the retail value of all products currently in stock, calculated using the product sell prices.

This helps you understand how much value is currently sitting in your fridge or pantry.